business, people and technology concept – african american businessman with computer working at office
What is SharePoint used for, and what is it?
SharePoint is a way to make your business run for you, no matter where that is. SharePoint uses a cloud-based server to store all your important information. The best part is since everything is saved to the cloud, your files are just a search away.
Learn 10 things about SharePoint below!
What Is Sharepoint Used For?
SharePoint is a Microsoft run cloud storage service. This service can be subscribed to by itself or can be used with a Microsoft 365 membership.
The service allows for the storage and sharing of documents and information. Sharepoint is a useful service for people on the go, businesses and organizations and even website builders.
1. Information Is Key
Sharepoint allows a user to see information on a file.
This may not seem important, but it can be extremely useful. In day to day business operations, a document or file may be altered. The change could be good or bad.
Most services will save that most recent document for you. Sharepoint saves the document as well as a log of the changes to the document. This can save countless hours of backtracking and headache-inducing searching.
Your files should evolve with your business and with SharePoint you can see how they do evolve over time!
2. Collaborate
It can be useful to have another set of eyes.
SharePoint allows the user to collaborate with others. Multiple people can access the same Microsoft Word document and work together, at the same time. This allows for easy collaboration.
This is useful in any project, regardless of scope. SharePoint can erase geological boundaries to make you or your companies’ vision come true, no matter the time or place.
What is SharePoint used for? SharePoint makes collaborating and working easier. It allows everyone to be involved!
3. Team Time!
SharePoint allows for the creation of team sites.
Someone can create a SharePoint homepage that includes specific invitations. By creating different team sites it allows for easier information gathering. Each team is able to collaborate together! This also helps keep all information in order since only the people that need to see the information will see it.
Creating separation amongst teams allows for each team to focus on their goal first and foremost.
Creating a team site is simple. Once on the Office 365 homepage, simply click to create a site on the SharePoint homepage, and add the people necessary for the team!
Now your team is ready to go!
4. Sharepoint Help?
Sometimes, a learning curve is necessary.
SharePoint is not a single program but is a service that allows for many different features to be created.
Companies have used SharePoint to create internal connections and even entire websites. SharePoint has also been used in the creation of applications!
If you’re looking for SharePoint managed services, we can help!
5. What Does Sharepoint Look Like?
SharePoint is broken up into different parts due to its size.
SharePoint allows for sites to be made. These sites are boxes that can be clicked on. Inside the box are lists and libraries.
The lists are content labels allowing for easier navigation and use.
The library is the actual file. Creating an almost virtual flowchart, each site feature and document has a list and library attached.
If the site being used is bigger than just one box it will be a part of a collection. Collections are simply multiple sites that are linked together.
6. Hub What?
SharePoint allows for the creation of Hub sites.
Hub sites are an upgrade of a subsite. Subsites are rigid and difficult to use when adapting to changes. The hub site feature of SharePoint creates links between the content saved in individual sites.
Previously when changes were made on the backend side of a site it could break the links creating a headache. The hubsite fixes these headaches and acts as a connection between content.
7. Share
As the name may imply SharePoint makes it incredibly easy to share!
By simply clicking the three-dot ellipses (…) anyone can share. Any document, graphic, or website feature!
Not all people will be collaborating at the same time, so the addition of simple sharing allows for quick fixes!
8. Plan for the Future
SharePoint is a large service, and many features may not even be known about. It’s important to plan out where the future of the site is going.
It’s easier to build towards something than to have to go back and refurbish.
SharePoint can create powerful internal sites, but it can be confusing and daunting without a clear goal. The creation of a communication goal will help to avoid any problems down the road.
Don’t fall into the trap of, do it now, set it up properly later. Take your time, and be prepared and SharePoint can be incredibly powerful for you!
9. Be Prepared
Along with having a plan, it’s important to ask for help when needed.
SharePoint can be confusing, it may be tempting to simply install quickly and avoid reading the installer, but don’t!
By taking the time to set up your SharePoint. SharePoint is only as powerful as your SQL server. Without the necessary disk speed for your vision, SharePoint could not be a good fit.
It’s very important to have a plan in place or a way to troubleshoot any computer issues so that you make SharePoint work for you!
10. It May Take Some Time
Microsoft includes a service called OneDrive. This is a place for people to store their own content on. It works as a cloud service, but it isn’t to be confused with OneDrive for Business.
This service is essential for a business. OneDrive for Business must be installed on all computers to sync all documents offline.
SharePoint is powerful, so powerful that it may take time to feel comfortable. The most important part is to not feel discouraged. Soon you will be building the business of your dreams!
Always Learning
What is SharePoint used for?
SharePoint is a large cloud-based service that can make any business run smoothly. With the ability to work from anywhere and collaborate at the click of a button SharePoint works for you, wherever and whenever that may be!
If you are curious if Sharepoint is for you, why not give it a try or allow us to help you make your dreams reality!
