Even when everyone is working from home, meetings are still important. Meetings help build a sense of community, make people feel heard, and help your team come to conclusions quicker.
There are good ways to do online meeting management and ways that are going to make your meeting a flop. Continue reading this article to learn how to do an effective online team meeting.
Secure Your Meeting Area
Even if you’re holding a remote meeting, you and a few colleagues may still be in person together. You need to secure a meeting space that is distraction-free, and that can be stressful if you have a lot of people that need to hold meetings.
One of the ways you can make it easier is by using a service like Meetio. You’ll be able to book the space without worrying you’re stepping on anyone’s toes and visa versa.
Communicate Your Agenda Well Before the Meeting
If you’re just meeting for the sake of meeting—you’re going to accomplish very little. Lacking an agenda only means confusion and frustration, so take the time to plan out what you want to get done and the key issues that made the meeting necessary.
Appoint a Meeting Moderator
Without a meeting moderator, things are going to get off track very quickly. The meeting moderator will say who is allowed to speak, and they will keep everyone focused on the matters at hand.
Set Time Limits
It’s easy to get stuck in a loop of conversation. Even if the conversations are interesting, that doesn’t necessarily mean they are helpful.
When you set time limits, it helps to keep people on task and allows you to get a lot more out of your meetings.
Have Clear Action Items Prepared for the Meeting’s Conclusion
Once the meeting is over, everyone should feel like they have a clearer understanding of what is needed from them. People also need to know what they are supposed to do after the meeting.
Having clear action items prepared for the team, or each person will allow everyone to get to work right after the meeting. Without clear action items, everyone is likely to go back to what they are doing and forget some of the most important things you spoke about.
It is hard to remember everything, so sharing notes from the meeting will allow people to get back on track as needed until the next meeting. If team members don’t execute what you talked about, you’ll have the notes to refer back to at the next meeting.
Getting Good at Online Meeting Management
As teams begin to span across the country and the world, online meeting management is becoming more important. When you know to make a remote meeting effective, you’ll be a sought after individual.
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