If you work in a big open-plan office, then the chances are keeping the copy machine in working order is going to seem like a hard task. Like most objects in life, copiers wear and break down over time, but a lot can be done to make sure they last.
We’re not yet at the point where an entire office can be replaced by artificial intelligence, despite experiments in Japan. So until then, we will have to fix our own copiers.
From laying down the rules and enforcing them to telling office colleagues how to fix a paper jam, keeping the copier in good shape is a team effort.
Here’s our guide to keeping your copier machine in top form.
1. No Food and Drink and No Sticky Hands
There is a tendency in open-plan offices for people to gather around the copy machine to catch up with friends.
Much like how people chat when they go to make themselves a cup of tea in the office kitchen and are waiting for the kettle to boil, getting up from your desk to print something is always a chance to catch up with old pals or even the place to gather for lunch.
Ensure that the kitchen is a long way from the copier and that office workers do not have to pass the copier on their way back from the kitchen to avoid sticky hands getting all over the machine. Instead, give your employees enough time and freedom so that they don’t have to use the photocopier as a distraction.
Be sure to place signs up warding people off touching the copier when they have just eaten.
2. Give It a Dust
If you’re not sure about how to maintain your copier, then be sure to pick up This Business Copy Machine Guide, which can answer all of your questions, including about dusting and copy machine repair.
Yes, dusting your copier is very important. You might wonder how dusty a copier can get when it is used several times a day, but you would be surprised. It is the dust that builds up inside the copier that can be the most damaging. So be sure to open copier paper draw and other removable parts once a week to give them a good cleaning.
You can also get hold of some special dust spays that you can spray into the fans to ensure the fans do not get clogged up, which could lead to the system overheating or jamming.
3. No Banging
Yes, we mean this in both senses of the word! It might seem sexy in the movies but sneaking into the office late one night after the office party and seducing someone onto the photographer can put undue strain on the copier. Don’t do it.
But also don’t bang or bash the copier if it doesn’t print what you want or appears to jam your paper. This will not give you the result you want and may instead break the copier even more; most of the time it won’t suddenly spring back into life.
Keeping Your Copier In Working Order Isn’t Hard
Ensuring your copier is always in working order is a team effort. Your office team must understand the impact of some of their behavior that they might not even think about.
But they must also consult the correct literature and a technician if they have an issue with jamming rather than banging or even kicking the machine in a bid to jump-start it.
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